System for regular reports providing economic and financial information and information on the blocking of accounts

Periodic provision of economic and financial information and information on the blocking of gambling accounts by operators with licences issued under Law 13/2011

Communications from the Inspection Sub-directorate on the periodic provision of information can be found on the website of the Directorate-General for the Regulation of Gambling and can be downloaded at:

HOW TO FILL IN THE FORM

Economic and financial information reports will be submitted online via the DGOJ electronic office: https://sede.ordenacionjuego.gob.es section Electronic Procedures and Services
 

Previous user registration at the e-Office

To access the submission form, users must have registered at the electronic office, using the CIF (corporate tax ID) number of the applicant company. If the applicant company has independently managed units and wants each of them to manage their own applications without sharing information or applications with other units, they must register using the CIF number plus the department code, which together will form the username.

Submitting information

Economic and financial information and information on the blocking of accounts will be submitted using the form at the DGOJ electronic office: https://sede.ordenacionjuego.gob.es in the section:

Electronic Procedures and Services » For operators » Mandatory reports by the operator » Regular information

The procedures to be used by the operator are as follows:

  • Annual Accounts, management and audit reports. Year 20xx
  • Annual presentation of financial information. Year 20xx
  • Submission of information relating to xxxxxx activity for quarter 20xx
  • Notification of blocked or suspended accounts.

The user must fill in the relevant form for each procedure, attach the corresponding files and confirm the application.

The submission can then be completed online if the user has a digital certificate.

The following types of certificates can be used depending on who is filing:

  • Individuals can use an electronic DNI or digital certificate from another recognised certification authority (https://sede.ordenacionjuego.gob.es/en/firma)
  • Legal entities can use a legal entity certificate issued under the name of the person who is legally responsible for the applicant company.
  • In either case, the NIF shown on both types of certificates must be the one shown in the field for the representative of the applicant company.

If a digital certificate is not available, after filling in the form, attaching the corresponding files and confirming the submission application, an official printout of the application will be provided, to be signed by the representative indicated on the form and submitted at the registry of the Directorate General for the Regulation of Gambling (c/ Atocha, 3, 28012 Madrid) or by any of the methods established in Article 38.4 of Law 30/1992, of 26 November, on the Legal System of Public Administrations and the Common Administrative Procedure, amended by Law 4/1999, of 13 January. The submission application must show the date of reception by the corresponding government body. If the documentation is submitted at a Post Office, it must be in an unsealed envelope so that it can be dated and sealed before certification. The official form to be submitted in person at the registry includes a number identifying the application and a checksum code guaranteeing it has not been tampered with.

Correcting errors

If there should be any errors of fact or formatting problems in the data forms or files sent, the interested party will be notified by e-mail so that such issues can be rectified through the same procedure at the electronic office of the Directorate General for the Regulation of Gambling.

Information on the current status of the procedure

The progress of procedures, including corrections and notifications, can be tracked at the electronic office https://sede.ordenacionjuego.gob.es at the link "Electronic Procedures and Services".

You can consult the electronic office usage manual.

 

INFORMATION TO BE SUBMITTED

Annual information:

1. Economic and financial information for the year ended

Deadlines: This must be provided by licensed operators that have carried on economic activity throughout the entire period or during part thereof, during the month following approval of such activity at the Annual General Meeting.

Operators must use the procedure: Annual accounts, management and audit reports. Year 20xx

which can be found in the following section of the electronic office: Electronic Procedures and Services » For operators » Mandatory reports by the operator » regular information

The documentation relating to the following will be attached to the application form:

  • Entity’s annual accounts
  • Management report
  • Audit report, if applicable.

2. Annual submission of financial information and information on gambler fund management.

Deadlines: Second six-monthly period: February of the following year (28 February deadline).

Operators must use the procedure: Annual presentation of financial information. Year 20xx

which can be found in the following section of the electronic office: Electronic Procedures and Services » For operators » Mandatory reports by the operator » regular information

The documentation relating to the following will be attached to the application form:

  • Quarterly report  on the income and expenses generated by the activity. Template
  • Summary report on participant incidents and claims. Template

The three  reports must be prepared using the template which can be downloaded from the links provided or through the procedure itself. The format and fields of these templates may not be modified; otherwise the electronic office will not allow the file to be attached. Always check that the report you are going to fill out uses the latest version of the template published at the electronic office.

Quarterly information:

Deadlines:

  • Between 1 and 15 April, information corresponding to the first quarter of the year.
  • Between 1 and 15 April, information corresponding to the second quarter of the year.
  • Between 1 and 15 April, information corresponding to the third quarter of the year.
  • Between 1 and 15 April, information corresponding to the fourth quarter of the previous year.

Operators must use the following two procedures:

Submission of  information  relating to xxxxxx activity for quarter 20xx

which can be found in the following section of the electronic office: Electronic Procedures and Services » For operators » Mandatory reports by the operator » regular information

The documentation relating to the following will be attached to the application form:

The first  report must be prepared using the template which can be downloaded from the link provided or through the procedure itself. The format and fields of these templates may not be modified; otherwise the electronic office will not allow the file to be attached. Always check that the report you are going to fill out uses the latest version of the template published at the electronic office.

Notification of blocked or suspended accounts

which can be found in the following section of the electronic office: Electronic Procedures and Services » For operators » Mandatory reports by the operator » regular information

The documentation relating to the following will be attached to the application form:

The report must be prepared using the template which can be downloaded from the link provided or through the procedure itself. The format and fields of these templates may not be modified; otherwise the electronic office will not allow the file to be attached. Always check that the report you are going to fill out uses the latest version of the template published at the electronic office.